GeekOut conference main organiser “ZeroTurnaround AS” is committed to protecting and respecting your privacy in compliance with Europe’s General Data Protection Regulation (GDPR).
This privacy policy will explain when and why we collect your personal information, how we use it, the conditions where we may disclose it to other parties and how we keep it secure. This privacy policy applies to the use of our entire website and our conference ticket sales.
We collect and keep the following personal data:
• Your first and last name
• The name of the company you work for
• The country you come from
• Your e-mail address
• Your t-shirt size
• Your phone number, if provided
We may also collect (anonymous) feedback, comments and questions received from you in service-related communication and activities, such as meetings, phone calls, documents, emails and post-conference surveys.
From our website, we may collect IP-address and actions taken on the website.
If you choose to purchase a conference ticket from us, we, our ticketing system provider and/or our third-party payment processors will collect your payment information.
GeekOut does not collect or process any special categories of personal data, such as public unique identifiers or sensitive personal data.
You agree that you will not provide us with the Personal Information of anyone other than yourself unless you first obtain the consent of the person on whose behalf you will be providing the Personal Information to us (for instance, when you purchase a conference ticket on behalf of a colleague).
We collect your personal data when:
• You use our website
• You purchase a conference ticket
• You sign up for our newsletter using our newsletter sign-up form
We collect and use your personal data mainly to keep you informed of GeekOut news and updates, to send you information regarding your purchased ticket(s), and to perform direct sales of GeekOut conference tickets.
We may use your personal data for the following purposes:
• To send you marketing communications that you have requested. These may include information and updates about the GeekOut conference itself (e.g. venue, side activities, related content, conference program and any other relevant details about the conference), our conference tickets, our conference sponsors, promotions related to our conference and tickets and promotions of our associated sponsors and partners’ products or services. This communication is based on subscription and requires your consent.
• To send you information about your conference ticket(s) that you have purchased from us
• To perform direct sales activities in cases where legitimate and mutual interest is established
• To notify you about any problems or disruptions related to the GeekOut conference
Most of our services do not require any form of registration, allowing you to visit our website without telling us who you are. However, purchasing our conference ticket(s) will require you to provide us with your personal data.
In this situation, if you choose to withhold any personal data we request, it may not be possible for you to gain access to certain parts of our website (e.g. the payment confirmation page), to sign up for relevant activities and for us to respond to you.
Certain technology based products, such as our conference mobile applications, may record information such as how often you use the application, the events that occur within the application, aggregated usage, and performance data, the site or app store from which you downloaded the app. We also use this information to inform app design development and updates. Data collected may include, but is not limited to, system model, mobile network provider, operating system, host ID, location, IP address and other information used to collect aggregate data on app usage, downloads, sessions, and frequency of use. We use this information to manage and administer our products, services and events, and to advise you of the availability of updates and new versions, enhancing our products and services.
We provide tools to help you manage your time spent at our conferences, such as event planners via our conference mobile applications and via website based agendas. Through these tools you are able to favourite sessions, provide ratings and feedback on content. This information is then anonymised and used for the purposes of assessing the relevance and suitability of content at future events.
When you visit our websites, we collect information about the pages you view. Some pages of our website may use cookies and similar technologies to automatically collect information from you. We send one or more cookies to your computer to uniquely identify your browser. Cookies and similar technologies enable us to collect information about your visits to our websites, such as:
• Internet Protocol Address
• Browser type
• Referring website (website you visited before coming to our website)
• Date and time of visit
Third party web analytics service providers use cookies and similar technologies to make it easier for you to navigate our website and to help us manage the content on it. Most browsers allow you to remove and block cookies and similar technologies.
Our websites include buttons linking you to third party social media providers such as Twitter and Facebook. Your interactions with these third party social media providers are governed by the privacy policy of the third party that provides the service.
Occasionally we engage a third party advertising network to manage our advertising on third party sites. These advertising networks use cookies and similar technologies to collect non-personally-identifiable information about your activities on our websites and other websites in order to provide you with targeted advertising based upon your interests.
The collection of your personal data based on consent will be done using “Consent Forms” that will store documentation related to the consent given by you. Individual consent will always be stored and documented in our systems.
We may use personal data if it is considered to be of legitimate interest, and if the privacy interests of the data subjects do not override this interest. Normally, to establish the legal basis for data collection, an assessment has been made during which a mutual interest between GeekOut and the individual person has been identified. This legal basis is primarily related to our sales and marketing purposes. We will always inform individuals about their privacy rights and the purpose for collecting personal data.
We store your personal data for as long as we find it necessary to fulfill the purpose for which your personal data was collected, while also considering our need to resolve possible problems, to comply with legal requirements under applicable laws, to attend to any legal claims/complaints, and for safeguarding purposes.
This means that we may retain your personal data for a reasonable period of time after your last interaction with us. When the personal data that we have collected is no longer required, we will delete it in a secure manner. We may process data for statistical purposes, but in such cases, data will be anonymized.
We do not share, sell, rent, or trade your information with any third parties without your consent except from what is described below:
If required by law:
We will disclose your personal information if required by law or if we, as a company, reasonably believe that disclosure is necessary to protect our company’s rights and/or to comply with a judicial proceeding, court order or legal process. However, we will do what we can to ensure that your privacy rights continue to be protected.
You have the following rights with respect to your personal data:
• The right to request a copy of your personal data that GeekOut holds about you
• The right to request that GeekOut corrects your personal data if inaccurate or out of date
• The right to request that your personal data is deleted when it is no longer necessary for GeekOut to retain such data
• The right to withdraw any consent to personal data processing at any time. For example, your consent to receive our newsletters:
o If you want to withdraw your consent to our newsletters, please make use of the ‘unsubscribe’ link at the bottom of our newsletters to manage your subscriptions
o If you want to withdraw your consent to our press releases, please let us know by replying to us at info@geekout.ee
• The right to request that GeekOut provides you with your personal data and, if possible, to pass on this information directly (in a portable format) to another data controller when the processing is based on consent or contract.
• The right to request a restriction on further data processing, in case there is a dispute in relation to the accuracy or processing of your personal data.
• The right to object to the processing of personal data, in case data processing has been based on legitimate interest and/or direct marketing.
Any query about your Privacy Rights should be sent to info@geekout.ee
GeekOut reserves the right to amend this Privacy Policy at any time. The latest applicable version will always be found on our website. We encourage you to check this Privacy Policy occasionally to ensure that you are happy with any changes.
If we make changes that significantly alter our privacy practices, we will notify you by email or post a notice on our websites prior to the change taking effect.
